Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

Table of Contents

The Power BI app bills itself as a complete data analytics solution. It offers a service that allows users to build an easy-to-interpret and useable visual representation of the processed data. The capacity to convert data into easily accessible visuals for professional use is a key feature of tools like Microsoft Power BI. Power BI may be quite beneficial to your company, so let’s take a deeper look at what it has to offer!

What is Power BI?

Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

Power BI is a unified, scalable platform for self-service and Business Intelligence in enterprises. Connect to any data, visualize it, and seamlessly infuse the visuals into the apps you use every day.

Power BI is a business analytics service provided by Microsoft offers that enables you to share insights and view visualize data. It transforms data from many sources in order to create dynamic dashboards and Business Intelligence (BI) reports.

Business Intelligence is the source of Microsoft Power BI’s moniker. The most successful and nimble businesses today use artificial intelligence to aid in decision-making.

Every business owner has probably felt confused when forced to make decisions based on a lot of facts. Taking the big picture into consideration is the most difficult decision to make. You’ll know what to do to achieve the best result once you have that information.

The beauty of Power BI is that you can examine each component to help you decide more wisely. Users may easily view the information that is pertinent to the decisions they must make thanks to the dashboard’s visual representation.

This means that thanks to Power BI, business intelligence is now accessible to all team members who need to view data and make choices. Every significant decision can be supported by reliable data. With Power BI, data is updated and analyzed in real time, enabling teams to make decisions based on factual data.

Like Power App and Power Automate, Power BI is a component of the Microsoft Power Platform and is accessible on all devices.

Why should you use Power BI?

Running a business necessitates ongoing decision-making. The company’s leadership lacks the required authority over a choice and makes it as best they can, if at all. Power BI will provide a complete visual summary of firm data, with display options such as tables, charts, gauges, and maps. This makes it easier for teams to use.

Access to Large Amounts of Data from Various Sources

Power BI can access massive amounts of data from a variety of sources. It helps you to view, analyze, and visualize massive amounts of data that Excel cannot open. Excel, CSV, XML, JSON, pdf, and other significant data sources are available for Power BI. It uses powerful compression algorithms to import and cache the data within the.PBIX file.

A PBIX file is a Microsoft application used to create reports and visualizations called Power BI Desktop. It includes queries, data models, visualizations, settings, and reports that the user has added.

Features of Interactive UI/UX

Power BI enhances the visual appeal of data. It offers a simple drag-and-drop interface, as well as features that allow you to transfer all formatting across similar visualizations.

Simple accessible from any location

Power BI’s mobile app allows you to access it from anywhere. It’s a great choice for distributed teams or enterprises with multiple locations.

An engineer on the road can use their phone to retrieve data. An analyst can consult the dashboard from their desktop computer, and a manager can use their tablet to view graphical representations during a management meeting.

The simplicity and convenience of the use of Power BI everywhere, at any time, is a big benefit that saves time for agile teams that have embraced this technology.

Excellent Excel Integration

Power BI assists in gathering, analyzing, publishing, and sharing Excel business data. Excel queries, data models, and reports may be readily connected to Power BI Dashboards by anyone who is familiar with Office 365.

Azure can help you prepare big data faster

When you use Power BI with Azure, you can analyze and share huge amounts of data. An Azure data lake may improve cooperation among business analysts, data engineers, and data scientists by reducing the time it takes to obtain insights.

Convert Insights into Action

Power BI enables you to derive insights from data and then translate those insights into actions to make data-driven business choices.

Stream Analytics in Real Time

Real-time stream analytics will be possible with Power BI. It enables you to collect data from different sensors and social media sources and access real-time analytics, ensuring that you are always prepared to make business decisions.

Make incredible data experiences

Connect to, model, and visualize your data with ease, delivering meaningful reports that are customized to your KPIs and brand. Get quick, AI-powered responses to your business questions—even if you ask in a conversational style.

Learn from your largest BI deployments

Make the most of your big data investments by connecting to all of your data sources on a large enough scale to analyze, share, and promote insights throughout your business while maintaining data correctness, consistency, and security.

Make confident decisions more

Work on the same data with ease, collaborate on reports, and share insights across popular Microsoft Office products like Microsoft Teams and Excel. Allow everyone in your organization to make data-driven decisions that drive strategic actions in a timely manner.

The finest assistance from Microsoft is a robust Power BI community

If you use Power BI, Power BI Desktop, Microsoft Power BI, or App Power BI you are not alone; there is an active community of other users who are happy to assist.

To begin, Microsoft support does not abandon any customer who has a question concerning this business intelligence software. There are also several resources available on the Internet to answer Power BI questions.

The democratization of Power BI via the Microsoft portal has resulted in the establishment of a genuine global community of several thousand people. Members of the group exchange tips and advice on how to use the platform, propose new ideas, and engage in meaningful debates. There is also a forum for the group. Being a part of the Power BI group is an excellent way to integrate into the greater Microsoft family.

Power BI Architecture

Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

Power BI architecture is an Azure-based solution. This system can connect to a variety of data sources. You can use Power BI Desktop to produce reports and data visualizations based on the dataset. To obtain continuous data for reporting and analytics, the Power BI gateway is linked to on-premise data sources.

The cloud services are used to publish Power BI reports and data visualizations. You can connect to their data from anywhere by using Power BI mobile apps. Apps for Power BI are available for Windows, iOS, and Android.

Power BI Dashboard

Power BI business customers spend a significant amount of time viewing dashboards. Dashboards are intended to showcase specific information from reports and databases. And users rely on that data to make data-driven business choices by tracking, monitoring, answering questions, testing, and more.

The Power BI Dashboard is a one-page graphic that tells a story. The dashboard visualizations are derived from reports, and each report is based on a single dataset. Canvas refers to a single-page dashboard. The dashboard visualizations are known as Tiles, and they are pinned to the dashboard by report designers.

Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

Power BI Desktop allows you to build a variety of reports. Using the Power BI service, these reports can be published on the Power BI dashboard. By clicking the Publish button, a Power BI report prepared in Power BI Desktop can be published to Power BI Service. A customized dashboard allows the user to immediately see the data that impacts them.

7 Components of Power BI

Power BI is a business suite that consists of various interconnected technologies. This technology is made up of several components that work together to provide excellent business intelligence solutions. These components include:

Power Query (for data mash-up and transformation)

Power Query is the engine for data transformation and mashup. It allows you to find, link, combine, and enhance data sources to match your analysis requirements. It is available as an add-in for Excel or as part of the Power BI Desktop.

Power BI’s extensive data sources are a key feature. You can import data from local files, or cloud-based online data sources, or immediately connect to live connections. There is a 1 GB limit when importing data from on-premises or internet services. Users frequently use the following data sources:

  • Excel
  • Text/CSV
  • XML
  • JSON
  • Oracle Database
  • IBM DB2 Database
  • MySQL Database
  • PostgreSQL Database
  • Sybase Database
  • Teradata Database
  • SAP HANA Database
  • SAP Business Warehouse server
  • Amazon Redshift
  • Impala
  • Google BigQuery (Beta)
  • Azure SQL Database
  • Salesforce Reports
  • Google Analytics
  • Facebook
  • GitHub

Power Pivot (for in-memory tabular data modeling)

Power Pivot is a data modeling approach that allows you to build data models, define relationships, and do computations. It models simple and complex data using the Data Analysis Expression (DAX) language.

Power View (for viewing data visualizations)

Excel, Sharepoint, SQL Server, and Power BI all support Power View technology. It allows you to build interactive charts, graphs, maps, and other graphics that make your data come to life. It is capable of connecting to data sources and filtering data for each data visualization piece or for the complete report.

Power Map (for visualizing 3D geo-spatial data)

Power Map for Excel and Power BI from Microsoft is a 3-D data visualization tool that allows you to map your data and plot more than a million rows of data visually on Bing maps in 3-D format from an Excel table or Data Model in Excel. Power Map collaborates with Bing Maps to provide the finest visualization based on latitude, longitude, or nation, state, city, and street address data.

Power BI Desktop (a companion development tool)

Power BI Desktop is a Power Query, Power Pivot, and Power View development tool. With Power BI Desktop, you have everything in one place, making it easier to acquire BI and data analysis skills.

Power BI Mobile (for Android, iOS, and Windows phones)

Power BI Mobile is a native Power BI app for iOS, Android, and Windows mobile devices. These programs are used to see reports and dashboards.

Power Q&A (for natural language Q&A)

Power BI’s Q&A tool allows you to explore your data in your own terms. It is the quickest way to extract information from your data using natural language. What was the overall sales last year, for example? After you’ve created your data model and deployed it to the Power BI website, you may ask questions and get quick answers.

Features of Power BI

Power BI Desktop

Power BI Desktop is free software that you may download and install to create reports by conveniently accessing data. You do not require complex report design or query expertise to create a report with a Power BI desktop.

Stream Analytics

The key advantage of Power BI is its capabilities for stream analytics. Power BI supports real-time analytics to make fast decisions, from manufacturing sensors to social media sources.

Multiple Data Sources

One of Power BI’s most important features is its support for diverse data sources. To generate interactive visualizations, you can use data from Excel, CSV, SQL Server, Web files, and other sources.

Custom Visualization

When working with complex data, the Power BI default setting may not be sufficient in some circumstances. In that situation, you can use the custom visualization library to satisfy your demands.

Excellent Content Packs Collection

Power BI provides content packs that include dashboards, data models, datasets, embedded queries, and so on. Instead of searching for pieces individually, users can use a group of elements in content packs directly.

Informative Reports

Power BI reports are a collection of dashboards with various types of visualizations relevant to a specific business topic. A report is a thorough and structured presentation of data that is delivered in many ways and reveals crucial insights from the data. Users may quickly share Power BI reports with other users.

Navigation Pane

The datasets, dashboards, and reports are available in the navigation pane. Users may easily browse between datasets, dashboards they are working on, and reports they are creating in Power BI.

Power BI Service

Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

Power BI service is a cloud-based corporate analytics and data visualization solution that allows anybody to visualize and analyze data more quickly, efficiently, and effectively. It provides users with access to a wide range of data via simple dashboards, interactive reports, and appealing visualizations that bring data to life.

The Power BI service website is developed on the Azure cloud platform and follows HTML 5 guidelines. It features strong HTML5 support through a feature called PowerView.

Power BI Service Data Sets include:

  • Excel, CSV, or Power BI Desktop files should be uploaded.
  • Excel, CSV, or Power BI Desktop files that are linked and stored on OneDrive for Business or OneDrive Personal.
  • Data can be found in your organization’s content packs. Content packs are “pre-packaged” dashboards, datasets, and reports that are unique to your company and are exclusively available in Power BI Pro.
  • Content packs include data from various internet services, such as Bing, GitHub, MailChimp, and SalesForce.
  • Data from SQL Azure Databases and Data Warehouses are also available, but only for Power BI Pro members.

What are the primary characteristics of Power BI Service?


In Power BI, workspaces are containers for dashboards, reports, workbooks, and datasets. Workspaces are classified into two types: my workspace and app workspaces.

Microsoft Power BI: Architecture and Features of this Powerful Data Visualization Tool

My Workspace: The personal workspace for any Power BI customer to work with their content is called My Workspace. My workspace is only accessible to you. If you want to share any of your content, you have two options: establish an app workspace in which you bundle content into an app and make it available to others in your company, or develop an app workspace in which you give colleagues access to share and collaborate.

App Workspace: App workspaces are used by coworkers to collaborate and share content. They are also where you create, distribute, and manage apps for your company. Consider them to be staging regions and containers for the stuff that will comprise a Power BI app. Collaborate on dashboards, reports, spreadsheets, and datasets with colleagues in your app workspaces. Power BI Pro licenses are required for all app workspace members, but not for app consumers.


Datasets are groups of data that will be used in Power BI. We can import data or connect to cloud data sets using HTTP. The workspace is linked to datasets. We work on data in the workplace. A dataset can be included in several workspaces.


  • A single data set that can be reused in one or more workspaces. It also can be utilized in a variety of reports.
  • Visualizations from that one dataset can appear on a variety of dashboards. We have the ability to rename, renew, and delete datasets.

A Power BI report is a collection of visualizations on one or more pages (charts and graphs like line charts, pie charts, treemaps, and many many more). Visualizations are also referred to as visuals. A single dataset is used to generate all of the graphics in a report. Reports can be built from start in Power BI, imported from dashboards shared by peers, or made when you link to datasets in Excel, Power BI Desktop, databases, SaaS applications, and apps.

There are two ways to access reports:

  • Editing
  • Reading


  • Only the creator of the report, co-owners, and others are granted permission to have access to all of the Editing View’s exploring, designing, developing, and sharing features. And those with whom they share the report can use Reading View to examine and interact with it.
  • A single report is stored within a single workspace, which can be linked to many dashboards within that workspace (tiles pinned from that one report can appear on multiple dashboards).
  • Data from a single dataset can be used to generate a single report (the slight exception to this is that Power BI Desktop can combine more than 1 dataset into a single report and that report can be imported into Power BI)

A dashboard is anything you produce in the Power BI service or something a colleague creates and shares with you in the Power BI service.

  • The dashboard is linked to a single workspace.
  • The Dashboard may show visualizations from a variety of datasets.
  • The Dashboard can display visualizations from a variety of reports.
  • Dashboard displays can be pinned from other tools. (e.g., Excel)

Notes: Workbooks are specialized datasets.

Power BI demonstration

To better understand what Power BI is and how it may help, see a case study of how Meijer, one of the largest supermarket chains in the United States, used Power BI to solve business problems.

Meijer had become overly reliant on its IT division to derive insights from the data it generates. Waiting for IT to build each report was time-consuming and inefficient. Meijer was unable to efficiently do ad hoc and real-time analyses. So Meijer linked Power BI to a SQL Server Analysis Services cube on-premises. They were able to refresh 20 billion rows of data in near real-time as a result of this. Teams can now draw in data faster and execute real-time analysis to derive insights from data using Power BI.

Meijer’s baking section used Power BI to compare sales to regional performance. They examined where Meijer lagged behind regional trends, zeroed down on the issue, and devised a solution. They can use Power BI to drill down on hourly sales and send a sales flash to 800 Meijer business leaders. Power BI enables them to unify data sources and empower store directors and team leaders to produce and track data in order to improve.

Let’s now move into Power BI Desktop and get some hands-on practice. We will design a report that will illustrate multiple charts and graphs to assess sales by your nations, items, and segments.

By combining the Power BI tool with your business solutions, you can propel your company to new heights. The mobility of data and availability to the dashboard by your entire team is a game changer for your company’s efficiency and competitiveness. Innovature BPO will assist you with Power BI setup: contact our specialists to learn more about integrating Power BI with ERP and CRM applications.

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